Introduction
Naturalists nowadays have a wealth of tools at their disposal for noting down what they have seen. Apart from the traditional notepad and pencil, there are custom-designed forms which can be printed for use, custom-built spreadsheets which can be used in the field or at home for transferring handwritten records to a digital format, phones which will record spoken notes, and a handful of smartphone apps which will accept biological records and (usually) submit them to a local records centre.
The BBS provides custom-built forms and spreadsheets for different areas of the country, and these are the preferred methods of recording to ensure all the required information is entered, and valid species names are recorded. Forms can be ordered as printed cards, or printed at home. Completed cards and spreadsheets should be sent to the local Regional Recorder or the National Recorder, and it is appreciated if these are in digital format although printed cards will be accepted.
Recording resources
BBS recording cards
The current recording cards were published in 2023 by S.R. Amy and O.L. Pescott, replacing the RP37 (SE England), RP38 (Middle Britain), RP39(NW Scotland) and RP40 (Ireland) cards updated in 2015 from those originally designed and engineered in 2005 by M.O. Hill.
The nomenclature of the current cards follows Blockeel et al (2021) with some additions and amendments (e.g. to Leucobryum, following Ottley, 2023).
The four cards that are now available are numbered as follows:
- SE England (RP41) Vice-counties 7-32 and 53-54. [Download PDF file for printing] [Download spreadsheet]
- Middle Britain (RP42) Vice-counties 1-6, 33-52 and 55-95 (ie the areas not covered by the SE England and NW Scotland cards). [Download PDF file for printing] [Download spreadsheet]
- Ireland (RP43) Vice-counties H1-H40. [Download PDF file for printing] [Download spreadsheet]
- NW Scotland (RP44) Vice-counties 96-112. [Download PDF file for printing] [Download spreadsheet]
In general, the most frequent species in the vice-counties listed are included on the record cards. S.D.S. Bosanquet, R.L. Hodd, N.G. Hodgetts, O.L. Pescott, S.L. Pilkington and G.P. Rothero also advised on species inclusion.
Normally the appropriate card to use will be given by the vice-county list above, but there will be exceptions. Recorders in arable lowlands or the chalk wolds of S.E. Yorkshire (VC61), for example, might find that the SE England card is more suitable than the Middle Britain card.
Ordering printed cards
Cards are available free of charge to bona fide recorders. Please order via the Biological Records Centre by emailing brc@ceh.ac.uk, or write to: Biological Records Centre, CEH Wallingford, Maclean Building, Crowmarsh Gifford, Wallingford, Oxfordshire OX10 8BB.
Please specify:
- The code number of the cards you want (RP41 etc)
- The number of cards you require. Please don’t just ask for ‘a good number’ of cards or ‘enough to keep me going for a year or two’!
Printing your own cards
Alternatively, the following PDF files can be downloaded and used to print your own cards. Each of the 4 PDF files consists of a front and back page.
The latest version of these PDF files is given in brackets below.
- SE England (RP41) (version 3, issued May 2024)
- Middle Britain (RP42) (version 3, issued May 2024)
- Ireland (RP43) (version 3, issued May 2024)
- NW Scotland (RP44) (version 2, issued March 2024)
BBS recording spreadsheet
The recording spreadsheets are designed to mirror the printed card format and are written in Excel. There are 4 spreadsheets corresponding to the 4 areas as described above.
Header information (date, location, recorder details etc) is completed once on the first sheet, and species ‘crossed off’ by entering an ‘x’ against species’ names on the 2nd sheet. This generates a set of records in the 3rd sheet, each of which contains all the information required for a biological record and are suitable for sending to the Regional or National Recorder.
The spreadsheets are intended to record a single site / single day, as are the printed cards.
The spreadsheets were last updated in October 2024 (version 4) to incorporate changes to the ‘To transfer’ spreadsheet for iRecord uploads.
Download the relevant spreadsheets here:
- SE England (RP41) (version 4.1, issued November 2024)
- Middle Britain (RP42) (version 4.1, issued November 2024)
- Ireland (RP43) (version 4.1, issued November 2024)
- NW Scotland (RP44) (version 4.1, issued November 2024)
Old (2015) recording cards
The previous (2015) versions of the cards and spreadsheets are available here, should they be required.